One task that consumes significant Police Records Clerks time is the reproduction of official police reports as requested by:
- District Attorneys
- Insurance companies
- Law enforcement and county agencies
- Private attorneys
City & State Regulation Compliance
This might appear to be a rather mundane function of merely locating and copying the case file and mailing it out, however, release of any information from a police department triggers an elaborate matrix of both departmental and state regulations that specify exactly what information may be released, to whom, and under what circumstances.
For that reason, Police Records Clerks must constantly be updated on changing legislation and policies to remain within compliance and for that reason as well, the production of a report might take longer than one would anticipate.
Police Records Clerks bear individual accountability for the information they release either by paper copy or over the telephone. They must follow guidelines set forth by the Kansas Open Public Records Act and adhere strictly to government, evidence, labor, and civil codes when releasing reports.